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Storage Within Recruitment (PA-RC) SAP HR Recruitment Applicant Administration 2008-07-10 01:52:49 Use Within Recruitment
(PA-RC), the storage functions provided by SAP ArchiveLink facilitate the use of content servers to store copies of incoming applicant documents, such as letters of application, resumes, and certificates. Any number of documents can be stored for each applicant.Thus, a personnel officer, for example, can easily display a training certificate or resume, check an applicant Read more:Administration
Assign Docs to Applicant During Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-10 01:51:57 You can only use this procedure if the document type to be processed is linked to infotype 4001 Applications. Procedure If you want to assign a document to an applicant during initial data entry, proceed as follows.On the SAP R/3 System screen, choose Office ® Inbox. This takes you to the initial screen of your integrated inbox.Use the appropriate function to choose the list that you requi Read more:Administration
, Recruitment
, Entry
Assign Docs to Applicant After Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:32:13 Prerequisites You can only use this procedure if the document type to be processed is not linked to infotype 4001 Applications, and if the applicant data is already in the system. Procedure If you want to assign a document to an applicant after initial data entry, proceed as follows.On the SAP R/3 System screen, choose Office ® Inbox. This takes you to the initial screen of your integrate Read more:Administration
, Recruitment
, Entry
Assign Docs to App. During Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:31:45 If you assign documents to an applicant during initial data entry, the assignment is effected at the same time that the basic applicant data is entered. The way in which basic applicant data is entered in the system depends on whether the applicant is internal or external. If you want to enter data for an internal applicant, the system uses the applicant’s existing personnel number to write Read more:Administration
, Recruitment
, Entry
Assign Docs to Int. App. During Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:31:20 Procedure If you want to assign a document to an internal applicant during initial data entry, proceed as follows.On the SAP R/3 System screen, choose Human resources ® Personnel management ® Recruitment
, and then Appl. master data ® Initial data entry. This takes you to the Initial Entry
of Basic Data screen. If the application is in response to a particular job advertisement, enter data Read more:Administration
Assign Docs to Ext. App. During Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:30:49 Procedure If you want to assign a document to an external applicant during initial data entry, proceed as follows.On the SAP R/3 System screen, choose Human resources ® Personnel management ® Recruitment
, and then Appl. master data ® Initial data entry. This takes you to the Initial Entry
of Basic Data screen.Enter data in the Applicant group, Applicant range, Personnel area, Personnel suba Read more:Administration
Assign Docs to Applicant After Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:30:19 Procedure If you want to use the "assign then store with bar code" scenario to assign a document to an applicant after initial data entry, proceed as follows.On the SAP R/3 System screen, choose Human resources ® Personnel management ® Recruitment
, and then Appl. master data ® Maintain. This takes you to the Maintain Applicant Master Data screen.Enter the applicant number. Choose Extras ® Read more:Administration
, Entry
Store and Enter (PA-RC) SAP HR Recruitment Applicant Administration 2008-07-09 23:29:54 Use The only difference between the "store and enter" and "store for subsequent entry" scenarios is that the former requires the appropriate personnel officer to scan the incoming document into the system directly. The inbox is not used. Store
for subsequent entry (PA-RC) Activities There are two ways of assigning a document to an applicant using the "store and enter" scenario: A Read more:Administration
, Recruitment
Assign Docs to Applicant During Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:29:30 Prerequisite You can only use this procedure if the document type to be processed is linked to infotype 4001 Applications. Procedure If you want to assign a document to an applicant during initial data entry, proceed as follows.Scan the incoming document into the system. On the SAP R/3 System screen, choose Office ® Business Documents ® Documents ® Move. The system displays a list of a Read more:Administration
, Recruitment
, Entry
Assign Docs to Applicant After Initial Data Entry SAP HR Recruitment Applicant Administration 2008-07-09 23:29:05 Prerequisite You can only use this procedure if the document type to be processed is not linked to infotype 4001 Applications, and if the applicant data is already in the system. Procedure If you want to assign a document to an applicant after initial data entry, proceed as follows.Scan the incoming document into the system. On the SAP R/3 System screen, choose Office ® Business Documents Read more:Administration
, Recruitment
, Entry
Display Documents Using Applicant Lists (PA-RC) SAP HR Recruitment Applicant Administration 2008-07-09 23:28:41 Note You can display documents from any list or statistic (such as Applicants by name and Applications) in which individual applicants are listed. Procedure If you want to use applicant lists to display documents stored for an applicant, proceed as follows.On the SAP R/3 System screen, choose Human resources ® Personnel management ® Recruitment
, and then Reporting ® Report selection. Th Read more:Administration
, Display
, Documents
, Lists
Display all Docs for IT Assigned to App. (PA-RC) SAP HR Recruitment Applicant Administration 2008-07-09 23:28:13 Procedure If you want to display all of the documents stored for a particular infotype assigned to an applicant, proceed as follows.On the SAP R/3 System screen, choose Human resources ® Personnel management ® Recruitment
, and then Appl. master data ® Display
. This takes you to the Display Applicant Master Data screen.Enter an applicant number. Select the required infotype and choose Displ Read more:Administration
Display all Documents for an Applicant (PA-RC) SAP HR Recruitment Applicant Administration 2008-07-09 23:27:51 Procedure If you want to display all of the documents stored for an applicant, proceed as follows.On the SAP R/3 System screen, choose Human resources ® Personnel management ® Recruitment
, and then Appl. master data ® Display
. This takes you to the Display Applicant Master Data screen.Enter an applicant number. Choose Extras ® Display all facsimiles.The system displays a list of all docum Read more:Administration
, Documents
Structuring Applicants SAP HR Recruitment Applicant Administration 2008-07-09 23:27:22 Use When their data is first entered in the system, applicants are structured according to the following criteria:Internal or external applicants Unsolicited applicants / Applicants who applied in response to an advertisement Applicant group Applicant range Internal applicants are those employed by the company on the date that the job application is received. External applicants are those n Read more:Administration
, Recruitment
Maintaining Applicant Activities in SAP HR 2008-07-09 23:26:24 Choose Applicant activity ® Maintain. The Maintain Applicant Activities screen appears.In the Applicant number field, enter the desired number. Choose Edit ® Execute.If an applicant has several applications, select the one you want, and choose Edit ® Application. The Maintain Applicant Activities screen appears. Result The system displays all planned and completed activities fo Read more:Maintaining
Creating and Changing an Applicant Activity in SAP HR 2008-07-09 23:25:53 Prerequisites You are on the Maintain Applicant Activities screen. Procedure Either create a new applicant activity from scratch, create a new activity by copying an existing one, or change an existing activity. Proceed as follows: In order to: Perform the following action: The following screen appears: Create a new planned activity Choose Edit ® Create planned activity Read more:Creating
, Changing
, Activity
Creating Follow-Up Activities for an Applicant Activity in SAP HR 2008-07-09 23:25:25 Prerequisites If one or more applicant activities already exist for an application, there is an easy way to create follow-up activities. Depending on the activity you select, the system will propose suitable follow-up activities. If these are suitable you can adopt them as follow-up planned or completed activities for the application. You are on the Maintain Applicant Activities screen. Procedu Read more:Creating
, Activity
Creating/Changing/Deleting Notes for an Applicant Activity in SAP HR 2008-07-09 23:25:01 Prerequisites You can create, change or delete notes without having to change the activity itself at the same time. You are on the Maintain Applicant Activities screen. Procedure Select the desired activity, and choose Edit ® Maintain notes. The Change Notes
on Activity
: Language E screen appears.You can create, change, or delete notes. In order to: Proceed as follows: Create notes Read more:Creating
, Changing
, Deleting
Changing the Status of an Applicant Activity in SAP HR 2008-07-09 23:24:35 Prerequisites You are on the Maintain Applicant Activities screen. Procedure Select the desired activity, and choose Edit ® Planned Completed. The system displays a screen entitled Change mode planned -> completed or Change mode completed -> planned.Enter data in the Performance field. Choose Planned -> Completed or Completed -> planned. The Maintain Applicant Activities screen app Read more:Changing
, Activity
, Status
Deleting an Applicant Action in SAP HR 2008-07-09 23:24:04 Prerequisites You are on the Maintain Applicant Activities screen. Procedure Select the desired activity, and choose Edit ® Delete activity. The Delete Planned Action
or Delete Completed Action screen appears.Choose Delete activity. The Maintain Applicant Activities screen appears.Save your entries. Result You have deleted the activity and its notes. Read more:Deleting
Outputting Applicant Activities in SAP HR 2008-07-09 23:23:42 Use You can either output one particular activity or a complete list of activities for an applicant.The system also enables you to create statistics of all activities for a vacancy as well as a list of all the planned activities for a personnel officer. See also: Outputting the Processing Status of an Application Creating Statistics of Applicant Activities for a Vacancy Displaying and
Outputting the Processing Status of an Application in SAP HR 2008-07-09 23:23:21 Choose Applicant activity ® Display. The Display Applicant Activities screen appears.In the Applicant number field, enter the desired number. Choose Edit ® Execute. If an applicant has several applications, select the one you want, and choose Edit ® Choose application. The Display Applicant Activities screen appears. You can display the processing status of an application from the l Read more:Status
, Processing
, Application
Creating Statistics of Applicant Activities for a Vacancy in SAP HR 2008-07-09 23:22:49 Choose Advertising ® Vacancy ® Evaluate. The Vacancies screen appears.In the Vacancy field, specify the vacancy whose status in the selection procedure you want to display, and choose Program ® Execute. The Evaluate Vacancies screen appears.Select the vacancy you want to evaluate, and choose Edit ® Applicant statistics. The Applicant Statistics
screen appears.Select the Total status Read more:Creating
Displaying and Editing Planned Applicant Activities by Personnel Officer in SAP HR 2008-07-09 23:22:26 Choose Applicant activity ® List planned activities. The Planned Activities for Personnel
Officer screen appears.In the Personnel officer field, enter the desired personnel officer's ID. Enter any further selection criteria required. Choose Program ® Execute. The Planned Activities for Personnel Officer screen appears. The system displays a list of all planned activities to be performed
References Between Applicant Activities in SAP HR 2008-07-09 23:22:05 Use Occasionally, data from a second applicant activity is needed for use in a letter, mail, or for data transfer to Personnel Administration. The system includes this data automatically in the text if there is a reference between the activity requiring the additional data and that from which the data is to be accessed.You want to include data from the activity Appointment for interview in the
Depicting Selection Procedures in SAP HR 2008-08-09 01:31:21 Use Two types of selection procedure are represented in the Recruitment component:global selection procedure a selection procedure for each individual vacancyEach applicant entered in the system participates in the global selection procedure of a company, which determines whether he or she should be considered for vacancies in general within the company. If you do not reject an applicant, he o Read more:Procedures
Editing Applicant Statuses in SAP HR 2008-08-09 01:30:57 Use In accordance with the two types of selection procedure, there are also two applicant statuses, the overall status and the vacancy assignment status. These two statuses are normally maintained in different ways. Integration In some cases, the overall status can affect the vacancy assignment status. For example, if an applicant has the overall status Rejected, then each vacancy assignmen
Putting an Applicant on Hold for the Entire Company During Initial Entry of Basic Data in SAP HR 2008-08-09 01:30:33 Prerequisites In order to put an applicant on hold for the entire company, you must carry out the following two steps:Set the applicant's overall status to On hold.A letter informing the applicant that they have been put on hold may have to be printed. Procedure Carry out the first seven steps in Entering Basic
Data on an External Applicant. Choose Edit ® Put on hold. Continue with step 8 Read more:Putting
, Entry
Rejecting Applicants, Putting Applicants on Hold or ‘In Process’ in SAP HR 2008-08-09 01:30:10 Choose Applicant master data ® Maintain. The Maintain Applicant Master Data screen appears.In the Applicant number field, enter the desired number. Select Vacancy Assignment,and choose Edit ® Change. The Change Vacancy Assignment (infotype 4002) screen appears.If the vacancy you want is not displayed, choose Goto ® Previous record or Goto ® Next record to scroll to the vacancy in questi Read more:Process
, Putting
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